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PROVIDER ENROLLMENT  SERVICES: MEDICAID-MEDICARE-MCO-PRIVATE PAYERS

Provider enrollment is a critical step in securing reimbursements from Medicaid, Medicare, Managed Care Organizations (MCOs), and private insurers. Without proper enrollment, healthcare providers risk delays in payments or even denials.

Our enrollment specialists simplify the complex enrollment process, ensuring accuracy, compliance, and timely approvals so you can focus on delivering exceptional care.

WHY PROVIDER ENROLLMENT MATTERS
 

Provider enrollment is more than just paperwork—it’s the gateway to your revenue stream. Whether you’re enrolling in Medicaid, Medicare, or private payer networks, errors or delays can result in lost income and operational setbacks.

 

  • Medicaid : State-specific requirements can be overwhelming without expert guidance.

  • Medicare : Navigating PECOS and CMS-855 forms requires precision.

  • Private Payers & MCOs : Credentialing and contracting demand attention to detail.


At Waiver Consulting Group, we handle every aspect of the enrollment process, ensuring compliance and minimizing disruptions.

  • State-by-State Regulations on Training Requirements
    Alabama: Follows the Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Alaska: Alaska Administrative Code, Title 7, 12.519. Arizona: Arizona Revised Statutes, Title 36, Article 2, 36.2939 (B.2.a). Arkansas: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. California: California Code of Regulations, Title 22, Division 5, Chapter 6, §74747. Colorado: Code of Colorado Regulations, 10 CCR 2505‐10 8.525. Connecticut: Connecticut Department of Public Health Regulations, Public Health Code, Title 19‐13‐D69. DC: District of Columbia Municipal Regulations, Title 17, Chapter 93, §9327.3. Delaware: Delaware Administrative Code, Title 16, §4406. Florida: Florida Administrative Code, Rule Chapter 59A‐8.0095. Georgia: Follows Federal Code of Regulations: CFR Title 42, Vol.3, 484. Hawaii: Hawaii Administrative Rules, Title 11, Chapter 97, Section 1. Idaho: Idaho Administrative Code, IDAPA 16.03.07. Illinois: Illinois Administrative Code, Title 77, §245.70; 77 IL Admin. Code §395.150. Indiana: Indiana Code 16‐27‐1.5‐1 Iowa: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Kansas: Kansas Administrative Regulations 28‐51‐100. Kentucky: Follows Federal Code of Regulations: CFR Title 42, Vol.3, 48 Louisiana: Follows Federal Code of Regulations: CFR Title 42, Vol.3, 484. Maine: Code of Maine Rules, 10‐144, Chapter 119. Maryland: Code of Maryland Regulations, Title 10.39.01.08. Massachusetts: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Michigan: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Minnesota: Minnesota Administrative Rules, 4664.0260. Mississippi: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Missouri: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Montana: Montana Department of Public Health and Human Services, Policies and Procedures, State Certification of Competency for Home Health Aides. Nebraska: Nebraska Administrative Code, Title 175, 14‐006.04G5. Nevada: Nevada Department of Health & Human Services, Medicaid Service Manuals, 1403.8. New Hampshire: New Hampshire Code of Administrative Rules, Chapter He‐W 553. New Jersey: New Jersey Administrative Code, Title 13:37‐14.4. New Mexico: New Mexico Administrative Code, 7.28.2.30.C. New York: New York Codes, Rules, and Regulations (NYCRR), Title 10, § 700.2., New York State Department of Health North Carolina: Division of Medical Assistance, Medicaid Clinical Coverage Policies and Provider Manuals, Clinical Coverage Policy No.: 3A (6.2). North Dakota: North Dakota Administrative Code, 33.03.10.1.18. Ohio: Ohio Administrative Code, 5160-12-03. Oklahoma: Oklahoma Administrative code, Title 310, 677-9-4. Oregon: Oregon Administrative Rules, 410‐127‐0020. Pennsylvania: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Rhode Island: Rhode Island Rules and Regulations, R23‐17‐HNC/HC/PRO. South Carolina: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. South Dakota: South Dakota Administrative Code, 67‐16:05:01. Tennessee: Rules of the Tennessee Department of Health, Board of Licensing Health Care Facilities, Chapter 1200.08.26. Texas: Texas Administrative Code, Title 40, Part 1, Chapter 97, Sub-Chapter D, §97.701. Utah: Utah Administrative Code, Rule R432-700-22. Vermont: Regulations for the Designation and Operation of Home Health Agencies, Part X, 10.1. Virginia: Virginia Administrative Code, Title 12, Agency 30, Chapter 50, Section 160. Washington: Washington Administrative Code, 246- 335-015-23. West Virginia: Follows Federal Code of Regulations: CFR Title 42, Vol. 3, 484. Wisconsin: Wisconsin Administrative Code, Chapter DHS 129, Certification of Programs for Training and Testing Nurse Aides, Medication Aides and Feeding Assistants, Subchapter II. Wyoming: Wyoming Department of Health, Aging Division, Rules for Program Administration of Home Health Agencies, Chapter 9.
  • What services does Waiver Consulting Group offer?
    Waiver Consulting Group offers a wide range of services including provider enrollment assistance, regulatory compliance consulting, policy and procedure development, accreditation support, and more. We specialize in helping healthcare agencies navigate the complexities of Medicaid waivers and related programs.
  • How can Waiver Consulting Group help with provider enrollment?
    We provide comprehensive assistance with Medicaid and Medicare provider enrollment, including completing application forms, gathering required documentation, and ensuring compliance with state and federal regulations. Our goal is to streamline the enrollment process and help agencies start providing services as quickly as possible.
  • What is the process for getting started with Waiver Consulting Group?
    Getting started with us is easy! STEP #1: Initial Consultation Contact us to schedule an initial consultation; Complete the GETTING STARTED form or use our START UP WIZARD to begin. We will send you an invite to our Client Portal and call you to follow up. The invitation to collaborate will be followed by several emails from us about tasks and to-dos for you to complete. These will be followed by a phone call. During the call, confirm your specific needs, goals, and challenges; and ask questions you may have. Be prepare to provide relevant information about your agency, such as services and population type, and any specific areas where you require assistance. (If applicable) STEP #2: Invitation To Collaborate (ITC) Based on the initial consultation, we update your Client Portal. We provide a complimentary market research on your selected service type, proposed location, applicable state, and federal regulations, competitors, branding, and more if requested! Waiver Consulting Group will send you a detailed process outlining your chosen services, scope of work, and timeline to address your agency's needs and achieve your goals. This is sent via an email invite to our Client Portal. STEP #3: Engagement & Collaboration Upon your completion of your ONBOARDING TASK LISTS assigned to you in the Client Portal, you enter into an engagement agreement with Waiver Group on completing your goal. Our Client Portal is where you will follow the progress of your application process. Collaborate with Waiver Consulting Group throughout the engagement, participating in phone meetings, sharing feedback, and actively engaging in the consulting process.
  • Can Waiver Consulting Group help with regulatory compliance?
    Yes, we offer regulatory compliance consulting to help agencies stay compliant with state and federal regulations. We can assist with policy development, staff training, audits, and ongoing compliance monitoring to ensure your agency operates ethically and legally.
  • Does Waiver Consulting Group offer training and education services?
    Yes, we provide training and education services for healthcare agency staff, including caregivers, nurses, administrators, and managers. Our training programs cover a wide range of topics, including regulatory requirements, best practices, and patient care standards.
  • How long does it typically take to see results with Waiver Consulting Group?
    The timeline for seeing results can vary depending on the specific services you require and the complexity of your agency. However, we strive to deliver timely and effective solutions, and our team works diligently to achieve positive outcomes for our clients. In most starts, licensing process takes 60 to 90 days while others take up to 90 to 180 days. We encourage our clients or potential clients to plan ahead.

ABOUT PROVIDER ENROLLMENT

OUR PROVEN 5-STEP PROVIDER ENROLLMENT PROCESS

1. PRE-APPLICATION ASSESSMENT PROCESS

  • What We Do: Verify/Determine Applicable State/Federal Requirements

  • How We Do It:

    • Assess your provider type (Medicaid, Medicare, Private Payers).

    • Identify specific state/federal regulations.

    • Ensure you meet all prerequisites before starting the application.

Waiver Consulting Group Pre-application Assessment Process
Waiver Consulting Group Document Preparation For Provider Enrollment

2. DOCUMENT PREPARATION FOR PROVIDER ENROLLMENT

  • What We Do: Compile & Cross-reference Required Documents

  • How We Do It:

    • Gather licenses, tax IDs, formation documents, ownership agreements, and certifications.

    • Cross-check for accuracy and completeness.

    • Develop policy manual and organize everything else in a clear, submission-ready format.

3. SUBMISSION & FOLLOW-UP

 

  • What We Do: Submit Applications & Monitor Progress

  • How We Do It:

    • Submit error-free applications to relevant agencies/payers.

    • Actively follow up with agencies to ensure timely processing.

    • Address any additional requests or clarifications promptly.

Waiver Consulting Group Streamlined Application submission Process
Waiver Consulting Group CREDENTIALING & CONTRACTING

4. CREDENTIALING & CONTRACTING

 

  • What We Do: Secure Insurance Contracts & Payment Agreements

  • How We Do It:

    • Complete credentialing with payers/MCOs.

    • Negotiate favorable contract terms for maximum reimbursements.

    • Ensure contracts are signed and active.

5. BILLING & COMPLIANCE SETUP

 

  • What We Do: Activate Billing Systems for Reimbursements

  • How We Do It:

    • Set up billing systems for claims submission.

    • Ensure compliance with ongoing reporting requirements.

    • Begin receiving payments without delays.

Waiver Consulting Group BILLING & COMPLIANCE SETUP
Waiver Consulting Group Common Enrollment Mistakes We Help Avoid

Common Enrollment Mistakes We Help You Avoid

  • Heads up: Avoid These Common Pitfalls

  • Our Tips :
    Ready to Simplify Your Provider Enrollment? Let Us Handle the Process for You!

    • ❌ Incomplete Applications : Resulting in delays/rejections.

    • ❌ Credentialing Errors : Causing denied payments.

    • ❌ Missed Licensure/Certifications : Leading to compliance violations.


📞 Call Now : (302) 888-9172

📧 Email Us : licensing@waivergroup.com

📅 Schedule Your Free Consultation Today!

Waiver Consulting Group Provider Enrollment Journey

MEDICAID PROVIDER ENROLLMENT

What You Get:

Medicaid Provider Enrollment

 

Medicaid enrollment is often the most complex due to state-specific regulations and frequent updates. Our team ensures your application is error-free, compliant, and submitted on time.

What We Do:

 

✅ State-Specific Medicaid Applications
Each state has unique Medicaid requirements, including pre-application training, fingerprinting, site visits, or additional certifications. We ensure full compliance with your state’s regulations.

  • Example : In New York, Medicaid requires a Certificate of Need (CON) for certain provider types. We guide you through this process.

 

✅ Documentation Creation, Review & Submission
We collect, review, and organize all required documentation, including policy and procedure manual, licenses, tax IDs, and ownership agreements. Missing or incomplete documents are the #1 reason for delays—we eliminate this risk.

 

✅ Background Checks & Fingerprinting (Where Required)
Some states require background checks and fingerprinting for key personnel. We coordinate these processes to ensure they’re completed efficiently.

 

✅ Credentialing & Billing Setup
Once enrolled, we assist with credentialing and billing setup to ensure you can start receiving reimbursements as soon as possible.

 

✅ Managed Care Organization (MCO) Contract Assistance
Many states require providers to contract with Managed Care Organizations (MCOs) to serve Medicaid beneficiaries. We help you navigate MCO contracts and secure favorable terms.

 

📌 Why Choose Us for Medicaid Enrollment?

  • Expertise in State Regulations: Our team stays up-to-date on state-specific Medicaid requirements.

  • Error-Free Submissions: We minimize rejections by ensuring 100% accuracy.

  • Faster Approvals: Our streamlined process reduces approval times by up to 30%.

Provider Enrollment

MEDICARE PROVIDER ENROLLMENT

What You Get:

Medicare Provider Enrollment

 

Medicare enrollment involves navigating the Provider Enrollment, Chain, and Ownership System (PECOS) and completing CMS-855 forms. Errors or omissions can lead to costly delays.

What We Do:

 

✅ Guidance Through PECOS (Provider Enrollment, Chain, and Ownership System)
PECOS is the online system used to enroll in Medicare. We guide you through account setup, policy development, data entry, and submission.

 

✅ CMS-855 Forms Completion
The CMS-855 series of forms (e.g., CMS-855I for individual providers, CMS-855B for group practices) are notoriously complex. We complete these forms accurately and efficiently.

 

✅ NPI (National Provider Identifier) Registration
Every provider needs an NPI to bill Medicare. If you don’t already have one, we’ll register you quickly.

 

✅ Medicare Revalidation Assistance
Medicare requires providers to revalidate their enrollment information every five years. We ensure your data stays up-to-date to avoid payment disruptions.

 

✅ Billing & Compliance Setup
After enrollment, we assist with claims submission, EDI setup, and ongoing compliance monitoring.

 

💡 Medicare Enrollment Tip:
Medicare providers must periodically revalidate their enrollment information. We ensure your data stays up-to-date to avoid payment disruptions.

📌 Why Choose Us for Medicare Enrollment?

  • Deep Knowledge of CMS Requirements: We know exactly what Medicare looks for in applications.

  • Proactive Revalidation Support: We remind you when it’s time to revalidate and handle the process for you.

  • Avoid Costly Delays: A single error can delay your enrollment by months—we eliminate this risk.

INDIVIDUAL APPLICATION:

The CMS-855I is the paper application for Physicians and Non-Physician Practitioners.  This application is for initial enrollment in the Medicare program or changes to your existing Medicare record.  The application is 27 pages and is processed by the Medicare Administrative Contractor (MAC) responsible for managing the jurisdiction in which you are applying.  There are 12 different MACs managing CMS programs across the country.  It is important that your application be submitted to the MAC responsible for your state.

PRIVATE PAYER/
INSURANCE ENROLLMENT / MCOs

What You Get:

Private Insurance & MCO Enrollment

 

Enrolling with private payers and Managed Care Organizations (MCOs) is essential for expanding your patient base and revenue streams. However, the process can be time-consuming and confusing.

What We Do:

 

✅ Identify & Apply to Private Payers & MCOs
We identify the best private payers and MCOs for your practice and manage the entire application process.

✅ Contract Negotiation & Credentialing
We negotiate favorable contract terms and ensure your credentials are verified by payers.

✅ Insurance Paneling & Billing Setup
Once credentialed, we assist with paneling and billing setup to ensure you can start receiving payments immediately.

✅ Recredentialing & Compliance Assistance
Private payers require periodic recredentialing. We handle this process to ensure continuous eligibility.

 

📌 Major MCOs & Private Insurers We Work With
We assist with enrollment for major MCOs and private insurers nationwide, including:

UnitedHealthcare

  • Overview :
    UnitedHealthcare is one of the largest health insurers in the U.S. and operates as part of UnitedHealth Group. It serves Medicaid, Medicare Advantage, and commercial populations.

  • States Covered :
    Operates in nearly all 50 states, with significant Medicaid and Medicare Advantage footprints.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Dual Eligible Special Needs Plans (D-SNPs)

 

Anthem (Elevance Health)

  • Overview :
    Anthem, now rebranded as Elevance Health, is a major player in the managed care space. It operates under various brand names depending on the state (e.g., Anthem Blue Cross, Empire BlueCross BlueShield).

  • States Covered :
    Active in over 40 states, including large Medicaid and Medicare Advantage programs.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Commercial Insurance

 

Centene Corporation

  • Overview :
    Centene is a leading Medicaid-focused MCO and also serves Medicare Advantage and commercial populations. It has expanded rapidly through acquisitions.

  • States Covered :
    Operates in nearly all states, with a strong focus on Medicaid and dual-eligible populations.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Marketplace Exchange Plans

 

Humana

  • Overview :
    Humana is a Fortune 50 company with a strong focus on Medicare Advantage and dual-eligible populations. It also offers Medicaid managed care in select states.

  • States Covered :
    Operates in over 40 states, with a dominant presence in Medicare Advantage.

  • Key Programs :

    • Medicare Advantage

    • Dual Eligible Special Needs Plans (D-SNPs)

    • Medicaid Managed Care

 

Aetna (a CVS Health Company)

  • Overview :
    Aetna is a major insurer offering Medicaid, Medicare Advantage, and commercial plans. It was acquired by CVS Health in 2018, further expanding its reach.

  • States Covered :
    Operates in over 40 states, with significant Medicaid and Medicare Advantage programs.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Commercial Insurance

 

Cigna

  • Overview :
    Cigna is a global health services organization that provides Medicaid, Medicare Advantage, and commercial insurance. While it is more prominent in commercial markets, it has expanded into government programs.

  • States Covered :
    Operates in over 30 states, with growing Medicaid and Medicare Advantage programs.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Commercial Insurance

 

Molina Healthcare

  • Overview :
    Molina Healthcare specializes in serving low-income populations through Medicaid and Medicare Advantage programs. It has a strong presence in underserved communities.

  • States Covered :
    Operates in over 15 states, but its Medicaid focus makes it a key player in those markets.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

 

WellCare (Part of Centene Corporation)

  • Overview :
    WellCare was acquired by Centene in 2020 and remains a significant brand for Medicaid and Medicare Advantage programs.

  • States Covered :
    Operates in over 30 states, with a focus on government-sponsored programs.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Dual Eligible Special Needs Plans (D-SNPs)

 

Kaiser Permanente

  • Overview :
    Kaiser Permanente is a vertically integrated healthcare system that combines insurance and provider services. While it is not present in all states, it operates in key regions with large populations.

  • States Covered :
    Operates in 8 states and Washington, D.C., with a strong focus on Medicaid and Medicare Advantage.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

 

Blue Cross Blue Shield Association (BCBSA)

  • Overview :
    The Blue Cross Blue Shield Association is a network of independent, locally operated BCBS plans. Collectively, BCBS plans operate in all 50 states.

  • States Covered :
    Every state has at least one BCBS plan, making it a truly national presence.

  • Key Programs :

    • Medicaid Managed Care

    • Medicare Advantage

    • Commercial Insurance

 

Other Notable MCOs

  • Magellan Health: Focuses on behavioral health and specialty health services, operating in multiple states.

  • CareSource: A Medicaid-focused MCO with operations in several states.

  • AmeriHealth Caritas: Operates Medicaid and Medicare Advantage programs in multiple states.

📌 Why Choose Us for Private Insurance & MCO Enrollment?

  • Broad Network Access: We help you enroll with multiple payers simultaneously.

  • Negotiation Expertise: We secure the best possible rates for your services.

  • Ongoing Support: We monitor deadlines and handle recredentialing to keep you compliant.

ACHC ACCREDITATION

What You Get:

  • INITIAL ASSESSMENT: We conduct a comprehensive assessment of the healthcare agency's current operations and policies to identify areas that need improvement to meet ACHC standards.

  • POLICY & PROCEDURE DEVELOPMENT: We assist in the development and customization of policies and procedures to align with ACHC accreditation standards.

  • STAFF TRAINING: We provide training programs for agency staff to ensure they understand and can implement ACHC compliance requirements effectively.

  • MOCK SURVEYS & READINESS REVIEW: We conduct mock surveys and readiness reviews to prepare healthcare agencies for the official ACHC accreditation survey.

  • DOCUMENTATION REVIEW: We review and organize all required documentation, ensuring it meets ACHC standards for submission.

  • ACCREDITATION APPLICATION ASSISTANCE: We assist in completing the accreditation application, ensuring that all necessary information is included.

  • ONSITE SURVEY PREPARATION: We help healthcare agencies prepare for the onsite survey conducted by ACHC surveyors.

  • SURVEY SUPPORT: We offer support during the official accreditation survey, assisting in responding to surveyor inquiries and addressing any concerns.

  • CONTINUOUS COMPLIANCE MONITORING: We provide ongoing support to maintain compliance with ACHC standards after accreditation is achieved.

  • CORRECTIVE ACTION PLANS: If deficiencies are identified during the survey, we assist in developing and implementing corrective action plans to address them.

  • ACCREDITATIOIN RENEWAL: We help agencies prepare for the renewal of their ACHC accreditation, ensuring continued compliance.

THE JOINT COMMISSION ACCREDITATION

What You Get:

  • INITIAL ASSESSMENT: We conduct a thorough assessment of the healthcare agency's current operations and policies to identify areas that need improvement to meet The Joint Commission standards.

 

  • POLICY & PROCEDURE DEVELOPMENT: We assist in the development and customization of policies and procedures to align with The Joint Commission's accreditation standards.

 

  • STAFF TRAINING: We provide training programs for agency staff to ensure they understand and can implement The Joint Commission's compliance requirements effectively.

 

  • MOCK SURVEYS & READINESS REVIEWS: We conduct mock surveys and readiness reviews to prepare healthcare agencies for the official Joint Commission accreditation survey.

 

  • DOCUMENTATION REVIEW: We review and organize all required documentation, ensuring it meets The Joint Commission's standards for submission.

 

  • ACCREDITATIOIN APPLICATION ASSITANCE: We assist in completing the accreditation application, ensuring that all necessary information is included.

  • ONSITE SURVEY PREPARATION: We help healthcare agencies prepare for the onsite survey conducted by Joint Commission surveyors.

 

  • SURVEY SUPPORT: We offer support during the official accreditation survey, assisting in responding to surveyor inquiries and addressing any concerns.

  • CONTINUOUS COMPLIANCE MONITORING: We provide ongoing support to maintain compliance with The Joint Commission's standards after accreditation is achieved.

 

  • CORRECTIVE ACTION PLANS: If deficiencies are identified during the survey, we assist in developing and implementing corrective action plans to address them.

  • ACCREDITATION RENEWALS: We help agencies prepare for the renewal of their Joint Commission accreditation, ensuring continued compliance.

Service Package for new entrepreneurs. We launch your agency from A - Z without you lifting a finger.

Service Package For All Provider Types. Helping to establish strong branding and presence.

Service Package For All Provider Types. Guidance on navigating complete regulatory landscape.

Service Package for Providers or Franchises Already In Operation. Design & Service Utilization guide.

Service Package For All Provider Types. Knowledge & Skill development for agency team.

Whether you're looking to start up or expand, our 20 years of comprehensive service got you.

Programs supporting individuals with disabilities to live community settings.

Providers supporting individuals with traumatic brain injuries experience

Providers supporting referral and self-advocacy services to individuals.

Providers supporting residential, day, behavioral and specialized therapies.

Providers supporting personal care services to seniors 

Providers supporting information resource, counseling other providers.

Providers supporting mental health and substance abuse services

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Contact Us

Our Provider Enrollment services are designed to empower service providers with right tools and relationships to get paid for services they provide.

To Get Started:
Call: (302) 888-9172

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